Christine Adams
Graduate Secretary
604-822-6647
grad.edst@ubc.ca

• Provides personal and confidential secretarial support to the Graduate Advisor
• Communicates with applicants about their application status
• Evaluates student transcripts
• Liaises with the Faculty of Graduate Studies, Enrolment Services and OGPR
• Maintains student files
• Acts as liaison between faculty members and graduate students
• Coordinates processing of SSHRC/UGF and other scholarship and award applications
• Serves as Secretary to the Graduate Program Advisory Committee and PhD Management Committee

Roweena Bacchus
Liaison Secretary
604-822-5374
roweena.bacchus@ubc.ca

• Handles front desk telephone and in person enquiries
• Makes classroom and meeting room bookings/reservations
• Serves as secretary to EADM and SCPE program areas
• Serves as Secretary to the EDST 314 Coordinator and Teacher Education Committee
• Compiles applications for Space Allocation Committee and TEO courses
• Assists visitors, sessional instructors and TAs with orientation to the building facilities
• Is responsible for all textbook orders, distribution of class lists and collection of course outlines
• Maintains and updates departmental website

Gail Gudmundson
Secretary to the Department Head
604-822-8994
gail.gudmundson@ubc.ca

• Provides confidential senior secretarial and administrative support to the Head
• Acts as liaison to senior officials, internal and external institutions
• Coordinates hiring and promotion of faculty members
• Prepares and maintains documents and files on new faculty positions, periodic review and study leaves for faculty
• Serves as liaison and processes appointments for visiting scholars and post-doctoral fellows
• Serves as Secretary to the EDST Tenure and Promotion Committee
• Maintains records of faculty workloads
• Administers faculty/staff directory updates
• Invoices users of telephone and photocopying facilities

Shermila Salgadoe
Administrative Manager
604-822-6538
shermila.salgadoe@ubc.ca

• Responsible for the management of all administrative and financial aspects of EDST, and reports to the Head
• Manages and supervises secretarial and clerical staff
• Liaises with Deputy Head and TEO regarding course scheduling
• In consultation with the Deputy Head, coordinates hiring and appointment of sessional instructors and graduate students
• In consultation with the Deputy Head, organizes teaching loads for faculty, sessional instructors and GTAs
• Liaises with the Executive Committee on Space Allocation and Appointment of GAAs
• Liaises with individual Faculty members on appointment of GRAs
• Maintains research and special account files for faculty

Isla Smith
Records clerk (part-time)
604-822-6349
edst.records@ubc.ca

• Provides clerical assistance to the Graduate Secretary and the Graduate Advisor
• Maintains student records on departmental database
• Collects Student Progress Reports
• Provides statistical reports to faculty and staff
• Manages departmental listservs
• Processes personal reimbursements and travel requisitions for faculty
• Processes journal vouchers and cash receipts
• Processes Professional Development Fund requests

Jeannie Young
Facilities Secretary
604-822-5881
jeannie.young@ubc.ca

• Sorts incoming mail, maintains mail slots for faculty/staff, emeriti faculty and student mail folders, sessional/adjunct instructors and Post-docs
• Books and maintains AV equipment, inventory control and bulletin boards
• Maintains photocopy machines
• Maintains inventory of stationery and office supplies
• Serves as ADHE Diploma and Program Secretary; EdD Program Secretary
• Enters grades for all undergraduate and graduate courses
• Assists Administrative Manager with: building maintenance facilities and attending Safety Committee meetings; first aid attendant and Sustainability Coordinator for the department